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Discover90 min · v1.0

Stakeholders and participation

Original workshop design for pilot use. This format has not been validated for effectiveness.

Summary and decision

Give affected groups a clear route to influence decisions.

Decision: Approve participation boundaries, representation and response ownership.

Preparation

  • Bring the W01 mandate and employee-group overview without personal profiles.
  • List groups missing from previous consultations.

Audience

8-12 people: sponsor, HR, FM, managers, employee representatives and accessibility lead.

Agenda

Agenda in minutes
#BlockMinutes
1Opening10
2Evidence10
3Exercise A25
4Break5
5Exercise B25
6Decisions15
Total90

Exercises A and B

Exercise A: Stakeholder ecosystem

  1. Map affected groups, actors, enablers and decision-makers.
  2. Identify operational, shift, remote and accessibility perspectives.
  3. Record who is missing and how to reach them.

Exercise B: Participation agreement

  1. Assign inform, consult, co-design or local decision to each topic.
  2. Explain what can change as a result of participation.
  3. Agree who responds to input and by which date.

Worksheets

Worksheet A

Group and impact
Role in implementation
Voice and access barriers
Representative and route

Worksheet B

Decision topic
Participation boundary
Accessible session format
Response owner and date

Illustrative example

Illustrative, not a real case

  • Illustrative: the building choice is fixed but neighbourhood allocation is open.
  • Shift workers receive a paid session during their working hours.
  • The team publishes which suggestions changed the design and why.

Completion criteria

  • Each affected group has a participation route.
  • Decision boundaries are visible before invitation.
  • Response ownership includes unpopular suggestions.

Follow-up

  • Create the community group and schedule its first review.
  • Review representation again after W03 reveals new impacts.

Points of attention

  • Consultation does not replace formal employee-representation processes.
  • Participation must not imply consensus or an unlimited right to decide.

Workplace phase and change activities

Workplace: Discover (phase in the Workplace method)

Change Management

  • Frame

    Why this workshop helps: Sets participation boundaries and representation, so decision room is clear from the start.

    Adapting outside a workplace setting: Replace workplace examples with situations from your own change; the structure can stay.

These links and notes are editorial guidance of the Codex, not a new or validated template. The workshop text and files on this page are unchanged.

Planned sessions

No sessions are planned.

Sources and downloads

Sources

S04Determinant frameworkNot effectiveness evidence

Damschroder et al. (2022). The updated Consolidated Framework for Implementation Research

Why here: Informs mapping affected groups and their context, barriers and facilitators. Use selected constructs; this does not validate the workshop.

Finding:
CFIR supports structured examination of context, barriers and facilitators, with attention to recipients and equity.
Limitation for workplace:
Use selected relevant constructs. The 7P lens is our organising synthesis, not the CFIR structure or a validated scale.
Reviewed 2026-10-02
S08Observational study

Implementation of Activity-Based Workplaces: The Importance of Participation in Process Activities (2022)

Why here: Supports examining participation in implementation activities. It does not prove that more participation sessions cause better outcomes.

Finding:
A study followed participation in implementation activities during relocation at two Swedish government office sites.
Limitation for workplace:
An observational workplace study supports examining participation. It does not prove that more workshops cause better outcomes.
Reviewed 2026-10-02

Downloads

Last reviewed: 2026-10-02