Summary and decision
Translate the concept and policy into workable team routines.
Decision: Agree a time-limited team trial with clear exceptions and review.
Preparation
- Bring task dependencies, service hours and hybrid policy boundaries.
- Collect accessibility and scheduling constraints through a private route.
Audience
One intact team of 5-12 people and its manager, with relevant partner teams.
Agenda
| # | Block | Minutes |
|---|---|---|
| 1 | Opening | 10 |
| 2 | Evidence | 10 |
| 3 | Exercise A | 25 |
| 4 | Break | 5 |
| 5 | Exercise B | 25 |
| 6 | Decisions | 15 |
| Total | 90 |
Exercises A and B
Exercise A: Work rhythm map
- List tasks requiring joint work, focus, customer contact or handover.
- Identify which tasks benefit from shared time or place and why.
- Check availability and dependencies with other teams.
Exercise B: Team agreement
- Draft specific agreements for availability, focus, booking and communication.
- Rehearse a peak day and a day with remote colleagues.
- Set a four-week review and a route for exceptions.
Worksheets
Worksheet A
- Task and work outcome
- People who need to connect
- Time, place and tools
- Constraints and exceptions
Worksheet B
- Agreement and purpose
- Responsibilities and boundaries
- Exception and escalation
- Trial dates and evidence
Illustrative example
Illustrative, not a real case
- Illustrative: a team reserves a shared project session when interdependent work occurs.
- Focus tasks retain flexibility, subject to service needs.
- The review checks handover quality and avoidable delays.
Completion criteria
- Agreements specify actions and exceptions.
- Dependencies outside the team are acknowledged.
- A review date and owner are recorded.
Follow-up
- Share the draft with affected partner teams.
- Review in W14 and update the agreement without restarting the programme.
Points of attention
- Do not require employees to disclose private circumstances in the group.
- Team agreements must stay within approved organisational boundaries.
Workplace phase and change activities
Workplace: Develop (phase in the Workplace method)
Change Management
- Design
Why this workshop helps: Turns a new policy or concept into workable team routines.
Adapting outside a workplace setting: Replace workplace examples with situations from your own change; the structure can stay.
- Embed
Why this workshop helps: A time-limited team trial with review dates helps routines settle.
Adapting outside a workplace setting: Replace workplace examples with situations from your own change; the structure can stay.
These links and notes are editorial guidance of the Codex, not a new or validated template. The workshop text and files on this page are unchanged.
Planned sessions
No sessions are planned.
Sources and downloads
Sources
Bloom, Han & Liang (2024). Hybrid working from home improves retention without damaging performance
Why here: One randomised trial on hybrid working in one company. It informs the team discussion about shared time and place; it is not a universal workplace rule and does not prescribe office days.
- Finding:
- A six-month trial with 1,612 employees in a Chinese technology company found improved retention and satisfaction without detected performance damage in the tested arrangement.
- Limitation for workplace:
- One organisation and a specific hybrid arrangement. This is evidence for testing local assumptions, not a universal office attendance rule.
Skivington et al. (2021). A new framework for developing and evaluating complex interventions
Why here: Informs the choice for a time-limited trial with review before agreements become standard. It does not validate this workshop.
- Finding:
- Context, programme theory, stakeholder involvement, uncertainty and iterative refinement belong throughout intervention development.
- Limitation for workplace:
- Guidance from health research informs our design. It does not validate this workplace workshop sequence.
Downloads
- Facilitation slides (English)pptxEN · v1.0 · AvailableLog in to download
- Facilitation slides (Dutch)pptxNL · v1.0 · AvailableLog in to download
- Worksheet A: Work rhythm mappdfEN · v1.0 · Availablepage 15Log in to download
- Worksheet A: Work rhythm mappdfNL · v1.0 · Availablepage 15Log in to download
- Worksheet B: Team agreementpdfEN · v1.0 · Availablepage 16Log in to download
- Worksheet B: Team agreementpdfNL · v1.0 · Availablepage 16Log in to download
- Facilitator guide (English)pdfEN · v1.0 · Availablepages 28-30Log in to download
- Facilitator guide (Dutch)pdfNL · v1.0 · Availablepages 28-30Log in to download
Last reviewed: 2026-10-02